If you are new to the ribbon, this article provides two ways of how to find the Instant Search in Microsoft Outlook and Classic Menu brings back the classic style interface back to the ribbon of Microsoft Outlook and , making it easy to switch between classic style view and ribbon. You can find the Instant Search like this:. Click Instant Search , it will add a Search tab in the ribbon. You can select a folder, a type or a category for the search. Or just enter the key words into the search inbox for the results.
If you would like to close the Instant Search, just click Close Search in the ribbon. Obviously you can see the Search Inbox with a magnifier icon, and that is Instant search. Click From and type Sara to replace the highlighted text in the search box. Click Subject and type report to replace the highlighted text in the search box. From the drop-down menu next to This Week , select Last Month.
In the Advanced Find box, you can specify much more complex criteria and even search in your calendar, contacts list, notes, and tasks. You'll see a menu of fields you can search on, such as From , To , Received , Subject , and dozens more. That's where contains comes in handy as a condition. From Contains Katie will search for messages from someone whose name includes "Katie.
So if Katie's email name is "Katie Jordan," From is exactly Katie won't work because we'd need to specify Katie's full name, Katie Jordan, to get an exact match.
Message contains budget. To contains Rob. Now, Outlook searches for messages from someone with "Katie" in her name that arrived in the inbox in May, , with "budget" in the message body, and in addition to you were also sent to someone with "Rob" in his name. Here's a zoomed look at the list of the four criteria we added. Under Results , clear the Improve search speed by limiting the number of results shown check box.
To widen your search to include all folders, at the end of the search results, click Try searching again. When you are finished with the search, you can clear the search by clicking Close Search next to the Instant Search box. You can narrow your search by adding criteria. When you click or type in the Instant Search box, the Search Tools tab is created.
In the Refine group, a number of criteria options help to make the search more specific. The search fields are also specific to the Outlook e-mail profile that you are currently using.
The search fields persist after you exit and restart Outlook. The search query does not persist. Click in the Instant Search box, and on the Search Tools tab, in the Options group, click Recent Searches , and then click the search word or phrase that you want to use again.
Learn to narrow your search criteria for better searches in Outlook. Manage and organize. Find a message or item with Instant Search.
What do you want to do? In the navigation bar, near the bottom of the screen, click Mail. If you don't see this, "Compact Navigation" might be turned on, so you'll see icons instead, like this: Or, in addition to "Compact Navigation" being on, the folder pane might be minimized, so the icons are arranged vertically.
You can narrow your results even further by changing your search. Here are some common examples: Type "expense reports" including the quotes to find messages containing the exact phrase "expense reports. Remember that you can mix and match these options. To set up a search for this example: Make sure Inbox is selected, then click in the Search box.
Select Subfolders in the Scope group. Getting too many results? Or are you just not finding what you want? Click in the search box. Click the Advanced tab. Start by choosing a field, then choose a condition and a value to test. Add as many additional conditions as you need or want to test. We'll add three more: From Contains Katie will search for messages from someone whose name includes "Katie.
Finally, click Find Now to run the search. In the Navigation Pane, click the folder that you want to search. In the Instant Search box, type your search text. Items that contain the text that you typed appear with the search text highlighted. To narrow your search, type more characters. Attachments are searched, but search results from attachments are not highlighted. Your 10 most recent searches are saved and can be reused.
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